How to Add Items to the Agenda

 

Items are added to the draft monthly agenda of Linda Vista Planning Group's Regular Meetings by the Chair based on requests or recommendation from the public, applicants with projects pending approval before the city, city agencies and staff, and members of the planning group.  The Chair has the discretion to add or correct items up to Friday afternoon before the 72-hour deadline required for public notice before the Regular Meeting on the 4th Monday.  Please make an effort to submit agenda items to the Chair by the close of business on the 2nd Monday of each month either by email to This email address is being protected from spambots. You need JavaScript enabled to view it. or through USPS mail.

Items that were originally scheduled to be Information Items may be changed at the Regular Meeting to Action Items if the item is of a time critical nature and the Planning Group votes by a 2/3 majority vote to make the change.  This process should be used only in rare cases.

The current Draft Agenda will be posted on this website as soon as items are known.  If you have an item coming before the Planning Group, please check the website to make sure the your item is listed and is correct.  If any corrections are needed, please contact the Chair as soon as possible.  Items cannot be corrected after the 72-hour public notice period.


Planning Group Agenda Items

There are five types of items that may come before the Planning Group.  They are Public Comments, Government and Community Reports, Information Items, Action Items, and Committee Reports. 

Public Comments

If members of the general public wish to make a comment on any subject, they may do so during the Pubic Comment period.  Public Comments are usually limited to 2 minutes and occur near the beginning of the meeting.  Normally there is no discussion by the LVPG group to those giving a public comment.  On occasion, brief questions may be asked as long as the comments are unreleted to the Planning Group's mission (i.e. community events).   The general public may also make comments on agenda items when asked during the discussion period of an Information or Action Item.

Information Items

Information Items are just that - information.  The difference between Public Comments and Information Items is that during public comments the Planning Group is not generally allowed to ask any questions and the public's comments are limited to just a few minutes.   Information Items, on the other hand,  allow more time to the speaker to present their information and allows the Planning Group members the opportunity to ask questions and give comments and feedback.

Information Items, however,  must also be relevant to the mission of the Planning Group while Public Comments may be on any subject.

Information Items educate the Planning Group about current projects in Linda Vista.  It also gives Planning Group the opportunity to make comments as to any changes they think the Community of Linda Vista might like to see in a project.   This is very helpful because it gives early feedback to the presenter about what the community might expect if they go forward with a project.  Information Items are added at the discretion of the Chair.

Action Items

Action Items allow for the presentation and discussion of a project and, at the end of the discussion,  the Planning Group will take an official vote either in favor or against the project.  They also may offer and vote on other recommendations and/or conditions that would make the project acceptable to the community. 

Since the Planning Group is officially recognized by the City of San Diego, their vote and opinions are considered the official voice of the Linda Vista Community.  The decision of the Planning Group, however, is only a recommendation from the community.  The actual decision to approve or reject a project will come from the San Diego Planning Department, Planning Commission, or City Council.

Action Items generally must receive clearance from the City's Planning Department that the project is ready for a Community vote.   Some Action Items may also be required to go to a particular committee (i.e. Zoning/Land Use Committee) before they can be presented to the Planning Group for a vote.   For more information about which projects may require committee review, please attend the Agenda Meeting or contact the Planning Group Chair. 


The Planning Group, City Council, and the Brown Act

The Ralph M. Brown Act and City Council Policy govern the rules by which the Planning Group operates.   Two important rules are noted below.

72-Hour Public Notice.  City Council Policy and the Brown Act require that the public be given a 72-hour notice of items to be discussed at the upcoming Regular Meeting or Standing Committees.   The requirement allows the public this 3-day notice so that they may attend and be prepared to comment at the meeting.  For this reason, the Agenda must be finalized before this period and no items added thereafter.

Dissusions of Upcoming Action Items Limited to Publicly-Noticed Meetings.  City Council Policy and the Brown Act also require members of the Planning Group discuss projects that are coming to a vote only in situations where the public is allowed to listen and participate and have been properly notified.   This generally occurs only in the Regular Meetings,  Committee Meetings, and any special meeting where the public was given notice.   All information that influenced a Planning Group member to his/her decision should be presented or made available for inspection by the public at the noticed meetings.

The public may contact Planning Group members individually on upcoming Action Items, outside of these noticed meetings, to comment or discuss a particular project

However, the public and Planning Group members should reframe from discussing upcoming Action Items if two or more members of the Planning Group are present.  This rule was established to avoid Planning Group members from predetermining their votes outside the publicly noticed meetings. 

This rule also applys to emails.  Therefore, Planning Group members should avoid personally commenting on upcoming Action Items via "serial" emails amongst themselves.  Information that is relevant to a project without personal comments is acceptable.